Estates Manager, Health, Safety and Environmental Protection (HSEP)

About this role

General Description of Role

The Estates Manager (HSEP) is pivotal to help the RFCA’s deliver its Health, Safety and Environmental Protection priorities across all its areas of responsibility including ensuring a safe estate as well as non-estate activities. This is a great opportunity to develop skills and knowledge across a wide area of risk. They will support the RFCA’s to mitigate the full range of traditional risks such as slips and trips, manual handling, event safety and fire safety. They will also be working on more technical areas of risk such as asbestos, legionella and contractor management. T: 0121 427 5221 E: wm-info@rfca.mod.uk www.wmrfca.or

The RFCA Estates Manager (HSEP) plays a significant role in leading and supporting the management and assurance of HSEP across all RFCA activities including the Volunteer Estate (VE) Reporting to the Senior Estate Manager, the Estates HSEP Manager will work with senior colleagues, industry partners and other stakeholders to deliver safe activities across estates and non-estate ensuring we meet legal, technical and quality standards. As a subject matter expert with experience developed in the following sectors:

• Estates
• Property
• Hard Facilities Management
• Client side construction
• Corporate Employee safety
• Event safety

You will provide professional advice, training and support to the RFCA. You will also develop our suppliers through a process of coaching, education and professional challenge to robustly defend our requirements.

The Estates HSEP Manager will work closely with the CRFCA Head of HSEP to progress strategic and operational HSEP.

Principal Areas of Accountability, Tasks and Duties

• Responsible for providing professional HSEP and CDM advice in order to drive a positive safety culture
• Help implement the delivery of HSEP strategy, the Safety Management System (SMS) and associated action plans.
• Provide leadership, support, guidance and professional expertise to the RFCA to improve compliance and knowledge of HSEP requirements to improve delivery of the Safety Management System across all activities.
• Identify, assess and action HSEP and CDM risks, escalating as required.
• Develop, implement and maintain the reactive and proactive assurance programmes to identify weakness and improve performance.
• Conduct audits/inspections/investigations in accordance with RFCA/CRFCA assurance programmes.
• Help develop and deliver the HSEP training programmes.
• Craft relationships with colleagues, stakeholders and our suppliers to effectively deliver the RFCA requirements.
• Work closely with Estates leadership to deliver on defined projects and activities that allow the prioritisation of HSEP but also support the delivery of Estates specific requirements.
• Represent the RFCA at HSEP forums or equivalent.
• Manage internal RFCA H&S meetings.
• Responsible for representing the RFCA at single Service regional health and safety, environment and sustainability forums, for example those held by Army Regional Points of Command
• Running the quarterly H&S meeting, focussed on safe place, safe people and safe processes. This includes consideration of Army Cadet Force (ACF) Cadet Training Centres (CTC) and isolated detachments, in respect of the Chief Executive’s Appointed Person duty
• Ensure that rigorous risk assessment and incident management systems for the VE are in place, effective and being complied with
• Review of RAMS for SoftFM activities being delivered on the VE which have been commissioned by the RFCA
• Review of RAMS for third party activities being delivered on the VE which have been commissioned by the RFCA eg Alternative Venues
• Support the Chief Executive to deliver their appointed person duties.

Leadership and Management

• Demonstrate a personal commitment to the aims and objectives of the RFCA
• Proactively engage with CRFCA Head of HSEP for strategic direction and overview to allow collaborative working across the RFCA’s.
• Work collaboratively with all stakeholders including customers, other RFCAs, CRFCA and wider Defence organisations as appropriate, developing and promoting good working relationships.
• Develop wider team and self, through the exchange of knowledge and experience.
• Encourage innovation to support the development of a high performing culture through continuous improvement

Communication/Engagement and Stakeholder Management

• Act as point of contact for health and safety matters, proactively advising and guiding stakeholders.
• Work with CRFCA to develop written guidance to help standardise our approach and mitigate repeated failures.
• Develop and maintain open, honest and collaborative working relationships with stakeholders and suppliers.
• Engage through onsite visits and interventions to ensure both internal colleagues and suppliers are compliant with their duties.

Programme Management

• Work closely with the CRFCA Head of HSEP to develop and deliver a programme of proactive inspections and interventions.
• Help deliver elements of the wider estates programme in support of the RFCA estates team.

Performance and Contract Management/Assurance

• Help deliver the programme of KPI and performance monitoring of the hard FM contract.
• Work with the CRFCA Head of HSEP and other colleagues to deliver assurance programmes.
• Carry out the delegated performance and contract management/assurance duties and responsibilities on behalf of the Senior Estate Manager, working closely with the industry partners and Independent Auditors on the preselected Hard FM works orders and tasks, to include High Value Works Audits, Work in Progress, Retrospective Audits, PPM, Grounds Maintenance and Asset File Checks, as required under Practitioner Guide EM02.
• Ensure Health and Safety compliance of Hard FM industry partner deliverables in accordance with SFG20 and SOP19/02 reporting and escalating any instances of non-compliance to the Senior Estate Manager as necessary
• Address matters falling short of the contracted standards and escalate to Senior Estate Manager any concerns that cannot be mitigated at a local level
• Ensure customers receive regular reports on the delivery of Hard FM services to their respective area of responsibility
• Ensure opportunities for exploiting benefits of the contract, including continuous improvement and innovation in the delivery of Hard FM services, are identified
• As required, support all meetings with industry partners and/or customers as laid down in the contract to support the effective delivery of Hard FM services

Financial Management

• Ensure Financial Propriety for all Travel and Subsistence (T&S) transactions and other manpower associated delegations under your control is maintained, including record keeping and audit requirements

Staff management responsibilities

• The role has direct line manager responsibility for Estates Officer SoftFM.
• Ensure direct reports are compliant with mandatory training requirements appropriate to their role, including continuous professional development

Technical skills and qualifications

• NEBOSH National General Certificate in Occupational Health and Safety or equivalent RQF/CQFW level 3 qualification (SCQF Level 6 in Scotland)

Experience

Essential

We are looking for someone to show they have experience and knowledge in the following essential criteria:

• Fulfilling the competent person role in a large scale geographically dispersed property/estate environment and/or client side role on capital construction programmes, with experience of delivering compliance in CDM as well as corporate internal health and safety.
• Providing support and guidance internally and externally to ensure duty holders and their teams take ownership of health and safety responsibilities and outcomes.
• Delivering proactive and reactive work programmes/action plans to improve health and safety outcomes.

About facilities & operations roles for ex-police

Operations, facilities and site management roles. Running a shift, a custody suite or an operational unit is people-and-process management employers can use from day one.