Facilities Manager

About this role

Overview

*Work Type:*Ongoing - Full-time

*Grade:*Education Support - Level 1, Range 4

*Occupation:*Land, asset, resources and facilities management

*Location:*Melbourne - CBD and Inner Metro suburbs

*Reference:*1539990

Selection Criteria

KSC1 Demonstrated experience managing facilities, buildings, grounds, assets and maintenance programs in a complex environment, including the ability to work collaboratively with the Victorian School Building Authority (VSBA) and support large-scale building, restoration, relocation or capital works projects

KSC2 Demonstrated knowledge of relevant OHS, essential services, contractor induction, child safety and compliance requirements, with the ability to identify risks, maintain accurate records and ensure appropriate follow-up actions are completed.

KSC3 Demonstrated project management capability, including the capacity to coordinate staff, contractors and service providers, prepare scopes of work, manage timelines, monitor delivery against agreed standards

KSC4 Demonstrated high-level communication, initiative and practical problem-solving skills, including the ability to provide advice to school leadership, liaise professionally with staff, contractors and external partners, and exercise sound judgement with limited day-to-day supervision.

Role

The Facilities Manager is responsible for coordinating the day-to-day operation, maintenance, safety and presentation of the School¿s buildings, grounds and physical assets. As an ES 1-4 position, the role operates with a high level of independence within school policies and procedures, providing practical advice to school leadership on maintenance priorities, compliance, contractors and facilities risks.

Melbourne High School is a heritage-listed campus requiring careful stewardship of significant buildings and grounds. The role also includes facilities-related oversight and attendance at the School¿s Millgrove campground as required, and liaison with CHES on facilities and project-related matters. In 2027, the School will undertake a major restoration and relocation project, with the Facilities Manager supporting operational planning, project coordination, contractor access, site readiness, asset protection, timelines, stakeholder communication and continuity of school operations during the transition.

Attendance during school holiday periods is required.

Occasional travel to Warburton and occasional weekend work may also be required to meet operational, project or emergency needs.

Responsibilities

Facilities, Maintenance and Asset Management

• Lead planning and oversight of facilities, buildings, grounds, campgrounds and asset management activities.
• Prioritise maintenance and capital works based on risk, operational needs and budget, in partnership with the Business Manager and Assistant Principal.
• Manage preventative maintenance, inspections, work requests, records and rectification processes in line with Department and school requirements.

Heritage Stewardship

• Ensure works are undertaken with appropriate regard for the School¿s heritage-listed status.
• Coordinate with specialists, consultants, contractors and authorities where works may affect heritage fabric or character.
• Support practical solutions that balance operational needs, preservation obligations and long-term asset sustainability.

Safety, Compliance and Risk

• Coordinate facilities operations in line with Department OHS standards, WorkSafe requirements, essential services, building, environmental and school policies.
• Undertake inspections, risk assessments and follow-up actions across buildings and grounds, maintaining accurate records in AIMS.
• Support the Assistant Principal as a key contributor to the OH&S Committee, emergency management planning and response, including Fire Warden responsibilities.
• Ensure contractors meet induction, safe work, insurance and child safety requirements.

Contractor, Team and Service Management

• Provide direction, oversight and task allocation to maintenance staff, cleaners, casual facilities officers, service providers and contractors.
• Coordinate the selection, engagement and oversight of trades and contractors unless otherwise delegated.
• Prepare scopes of work, obtain quotes, coordinate project milestones and monitor contractor delivery against agreed standards, budgets, timelines and scope.

Key Capabilities

• Sound judgement, initiative and practical problem-solving in a busy school environment.
• Ability to coordinate competing priorities, allocate tasks, work with limited supervision and escalate matters appropriately.
• Clear communication skills and the ability to liaise effectively with school leadership, staff, contractors, external partners and CHES.
• Capacity to support project management activities involving heritage considerations, operational continuity, temporary relocation logistics and off-site facilities such as Millgrove.

Desirable Experience

• Experience in facilities, property, maintenance or operations management, preferably in a school or complex environment.
• Qualified builder or equivalent building trade qualification.
• Experience coordinating contractors, minor works, refurbishments, relocations or capital works projects, including planning, scheduling and delivery oversight.
• Familiarity with heritage-listed buildings and/or relocation, decanting or site transition planning.
• Proficiency in AIMS, maintenance systems, asset registers, essential safety measures, contractor documentation, compliance records and procurement documentation.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools.

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