Regional Facilities Manager

About this role

We are recruiting for a Regional Facilities Manager to be centrally based.

£45,000 per annum for - 37.5 hour per week

Hybrid role with travel to sites and the occasional travel to the regional office in Stoke – this will be rare

Mileage will be paid

You will be responsible for

• To oversee the Childrens Services division of properties, overseeing the capital improvements, maintenance and management of both site maintenance teams on larger sites and mobile maintenance team to smaller sites.
• Managing Capex & R&M budgets and ensuring compliance with the relevant regulations.
• This role would deal with sites for children and young adults with autism or social, emotional and mental health difficulties.
• You will would work closely with our operational teams aligning site and operating requirements with budget, communicating on planned and reactive works and working with external suppliers/contractors as necessary.
• Assisting the Divisional Facilities Manager and the Director of Facilities Management with the management of the Group’s education properties.
• Supported by an administrative assistant to assist with CAFM system, raising and closing of jobs, invoicing, liaising with contractors and the like.

The successful candidate will work with the development team where necessary assisting on larger capital spends at the education sites.

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Main duties & Responsibilities

• Maintain a safe, clean, and functional environment across all properties, prioritizing the needs of our residents, students, staff teams and office staff.
• Oversee and manage maintenance activities, providing leadership and strategic direction to the maintenance team and recruiting any vacancies.
• Attend periodic operations meeting to establish divisional priorities and regular communication with operational education directors and regional managers within your region, including attending periodic capex meetings to prioritize spends.
• Ensure that all urgent, essential and planned capex works are adequately scoped, costed, approved and signed off on completion.
• Undertake regular site visits to ensure good quality and workmanship, site meetings with Operations team as necessary.
• Ensure that statutory testing is carried out and all recommendations and works arising are dealt with in a timely manner and all certification is uploaded onto the CAFM system. Ensure 100% statutory compliance across your region, save for outstanding remedial works, which should be instructed and carried out in a timely manner
• To ensure that annual cyclical works/events such as gardening, gutter cleaning, septic tank emptying, external decorations and the like are reviewed and planned to suit the seasonal nature.
• Develop and maintain relationships with local contractors to ensure value in procured works, where national contractor’s overheads and travel time add unnecessary cost.
• To highlight and raise any issues with the Estates Manager and Property Team, relating to planning, including listed buildings, conservation areas & use class, building regulation issues, boundary issues, party wall matters, dilapidations, lease issues and the like.
• Collaborate with the Director of Facilities and the Development Director on large-scale projects, offering technical support and expertise.
• Preparing schedule of works and obtaining tenders for proposed works on larger capital projects.
• Any other duties requested from time to time, as might reasonably be required, commensurate with the role.

Qualifications

Appropriate academic qualification to degree level or equivalent professional qualification preferable.

Experience

• A relevant estates management background.
• Liaising, instructing and managing external contractors and professionals as necessary.
• Evidence of achieving agreed financial targets.
• Experience of analysing building defects and specification of required repairs.
• Evidence of managing and delivering projects from inception to completion including managing contractors.
• A relevant education or care background would be beneficial but not essential.

Knowledge

• A good understanding of building maintenance ad defect analysis.
• A good understanding of building statutory compliance.
• A basic understanding of small project works.
• Cost Control and a good knowledge of value of building works to ensure good value is achieved.
• Proficient in excel.

Skills and Competencies

• Positive communication skills.
• Ability to manage contractors and negotiate costs.
• Ability to build and maintain strong relationships at all levels
• Strong commercial acumen
• Good planning and strategic skills
• Would suit Facilities Manager/Surveyor.

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