Facilities Manager / Maintenance

About this role

Overview

*Work Type:*Ongoing - Part-time

*Grade:*Education Support - Level 1, Range 3

*Occupation:*Land, asset, resources and facilities management

*Location:*Melbourne - Western suburbs

*Reference:*1534737

Selection Criteria

KEY SELECTION CRITERIA

1.Facilities Management

Demonstrated experience in facilities management, including cyclic maintenance, compliance, repairs, contractor management and overseeing/ completing minor projects.

2.Contractor Management

Demonstrated experience in contractor and procurement management within a school (or similar) environment. This includes engaging and coordinating contractors, conducting inductions, risk assessments and ensuring all contractors have the required documentation to work safely onsite.

3.OHS Compliance

Knowledge of Occupational Health and Safety (OHS) Management Systems and Work Safe procedures to identify, manage and provide solutions to risks within the school.

4.Maintenance

Sound technical knowledge and hands-on proficiency in general maintenance, minor building repairs, and grounds/gardening work, with skills in the use of relevant tools and equipment, and the physical capacity to carry out a hands-on role.

5.Digital Systems

Demonstrated ability to establish and/or maintain digital databases and registers (e.g. key register, chemical register, contractor management).

Role

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

Responsibilities

General

• Ensure that all buildings and grounds are well maintained and presented, with all work undertaken in compliance with OHS and Department standards.
• Maintain a healthy and safe working environment by following OHS regulations and actively participating as a member of the OHS Team.
• Respond to repairs, maintenance, and OHS requests from staff, students, and stakeholders using the Compass issue tracker system in consultation with the PCOs.
• Support the management of AIMS by maintaining and updating maintenance records, contracts, and service schedules and SAM4Schools
• Raise purchase orders and requisitions through Compass financial management system and submit invoices as required
• Liaise with and coordinate contractors onsite, ensuring compliance before attendance, on-site inductions and WWCC and verifying completion of works.
• Prepare for & attend special school events & be on-call for out of hours emergencies.
• Arrange regular servicing and inspection of all essential equipment and systems as per DE and School-based schedules.
• Provide regular updates to the Principal regarding building, grounds, and facilities operations.
• Participate in relevant training and professional learning as required.
• Perform hands-on maintenance tasks as required, including, but not limited to, graffiti removal, emergency maintenance, cleaning, deliveries, and general repairs.
• Respond to daily maintenance requests and prioritise work based on urgency.
• Support and assist with minor works and refurbishment projects, both school-driven and Department-driven.
• Maintain school grounds, including mowing, garden care, and weed control.

Work alongside contractors to request quotes & ensure timely and high-quality completion of works.

• • Identify and report maintenance, furniture, or equipment needs to the Principal.
• Moving of furniture & equipment as required.
• Contribute to the ongoing development and improvement of school facilities and grounds.

Undertake any other duties as negotiated with the Principal.

Compliance and Annual Inspections

• Support OHS reporting, auditing, and project requirements to ensure adherence to legislation.
• Assist with general and cyclical maintenance of facilities and equipment.
• Maintain familiarity with the mechanical and electrical systems of the school and ensure operational manuals are up to date
• Comply with WorkSafe and Departmental standards regarding asbestos, chemical safety, risk management, and facilities hazards.
• Undertake routine inspections as required by the Departments OHS calendar.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.

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